Document Processor

his role involves end-to-end handling from receipt, pre-processing, scanning, and dispatch to reconciliation, record management supporting smooth day-to-day operations within the Custody/Operations unit while maintaining strict adherence to internal controls and regulatory requirements. Job Background/context:

This role forms an integral part of the transaction processing and operations team within the Custody/Operations unit. The position is responsible for ensuring accurate and timely receipt, processing, reconciliation, and dispatch of various financial instruments and related documents such as cheques and advices. The role requires close coordination with internal teams, vendors, and external stakeholders to maintain smooth day-to-day operations, uphold compliance standards, and meet strict turnaround times. Attention to detail, adherence to established procedures, and proper record management are critical to ensure operational efficiency and risk mitigation.

Key Responsibilities:

• Receipt and pre-processing of transactions, including filling of checklists, document preparation, and scanning of such documents into appropriate systems.
•  Dispatch of advices to various recipients, recording and reconciliation.
• Post processing handling of documents, including preparation of documents for onward dispatch.
•  Reconciliation of transactions and documents, including courier reconciliations.
•  Filing, Stamping of documents as per established processes, and retrieval when required.
•  Preparation of Record Management Schedules, batches and onward dispatch of the same.
• Generation of various MIS as and when required.
• Receipt and pre-processing of cheques, including recording, sorting, counting and handover of cheques to vendor/customer/courier.
• Sorting and retrieval of cheques from batches for day to day processing.
• Scrutiny of cheques as per established procedures.
• Generation and preparation of manual or system advices, and dispatch to clearing house/vendor/customers.
•  Scanning and raising of technical scrutiny cheques.

Knowledge/Experience:

Essential

•  Basic understanding of transaction processing and document management.
•  Familiarity with cheque handling, clearing processes, and reconciliation activities.
•  Working knowledge of MS Office (Excel, Word) and scanning/document management systems.
•  Attention to detail and ability to follow standard operating procedures.

Desirable

•  Prior experience in banking operations, custody services, or financial back-office processes.
•  Exposure to record management practices and audit compliance.
•  Knowledge of relevant regulatory guidelines related to transaction/document processing.

Essential

• Ability to operate document scanning and archiving systems.
• Good understanding of data entry and transaction recording systems. Ability to handle physical documents securely and systematically.

Desirable

• Familiarity with MS Excel.
• Willingness to work under pressure.

Essential

• Minimum Graduate completed

Desirable

Competencies (soft skills you are looking for in a candidate)
Teamwork: Works effectively as part of a team and coordinates well with internal and external stakeholders.